1. Elementary
July/August (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Complete review of staff handbook
|
|
|
|
2.
|
Teachers’ timetables /supervision schedules completed and distributed as appropriate
|
|
|
|
3.
|
New registrations
|
|
|
|
4.
|
Review class lists and post as per board process
|
|
|
|
5.
|
Locker distribution to teachers
|
|
|
|
6.
|
Bus schedules, bus lists from transportation department
|
|
|
|
7.
|
Agenda for first staff meeting
|
|
|
|
8.
|
Occasional teachers procedures in place-PIN Nos., new administrator training
|
|
|
|
9.
|
Mentoring arrangements for new teachers
|
|
|
|
10.
|
Plan new teacher induction program
|
|
|
|
11.
|
Opening day welcome letter/memo/timetable/procedures in place and communicated to staff
|
|
|
|
12.
|
Tour the school with the custodian – Learn how to arm and disarm the surveillance system, reset fire alarm, be aware of gas shut off valves, main water valve, fire alarm system, intrusion alarm. Review fire safety plan, school emergency procedures. Prepare a list of emergency telephone numbers
|
|
|
|
13.
|
Meet with office staff to establish office business procedures – petty cash, ordering, budget procedures and controls, assisting teachers, phone usage, SAP, EIS, SIS and running monthly Trillium Contact List
|
|
|
|
14.
|
Review PD offerings for principals and staff every month on board website (where available)
|
|
|
|
15.
|
Plan for weekly administrative team meetings
|
|
|
|
16.
|
Identify daycare liaison and facility usage connections (permit holders)
|
|
|
|
17.
|
Arrange for meet/greet community (i.e. school barbeque)
|
|
|
|
18.
|
Review School Profile and Improvement Plan
|
|
|
|
19.
|
Review the following procedures:
- Suspension/expulsion
- Code of conduct
- Police, school protocol
- Safe arrival procedure
- Emergency plans (lockdown and evacuation)
- Crisis response
- Records management
- OSR procedures manual
- Home instruction
- Pediculosis procedure
- Anaphylaxis reaction
- Administration of medication
- School council
- Child care in schools (space accommodation procedure)
- Fundraising
- Field trip and excursion
- Check and review all new and revised procedures in your board
|
|
|
|
20.
|
Student timetables
|
|
|
|
21.
|
Complete hiring and staffing
|
|
|
|
22.
|
First day package
|
|
|
|
23.
|
Alert receiving principal and send OSR of any students who have violent or aggressive behaviours and are moving to another school. OSR should contain IEPs, safety plan, behaviour logs, etc. (prior to student arriving at new school).
|
|
|
|
24.
|
Identify students who post risk of injury and prepare appropriate documentation. Inform ALL appropriate staff of relevant information related to student who poses risk and have them sign that they have been informed
|
|
|
|
25.
|
Review multi-cultural and interfaith calendar for significant dates.
|
|
|
|
26.
|
Review collective agreements for all employee groups (i.e. preparation time, supervision)
|
|
|
|
27.
|
Review and update master schedule
|
|
|
|
28.
|
Review administrative responsibilities
|
|
|
|
29.
|
Ensure all materials required for school opening have been distributed (e.g. student agenda/handbooks)
|
|
|
|
30.
|
|
|
|
|
31.
|
|
|
|
|
32.
|
|
|
|
|
33.
|
|
|
|
|
34.
|
WELCOME BACK! BE VISIBLE!
|
|
|
September (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
| |
First Day of School – Be out and about to greet and welcome staff/students/parents
|
|
|
|
1.
|
Staff Meeting
- Establish protocol for staff meetings
- Review staff handbook
- Medical/allergy information shared e.g. Epi-pen review, Sabrina’s Law
- CAS – duty to report
- Bus safety for trips
- Develop protocol for health emergencies
- Review discipline/code of conduct safe school policy
- Field trip policy
- Personal emergency contact sheet
- Introduce new staff, chief caretaker, office administration, support staff, etc.
- Discuss curriculum nights
- Staff meeting dates
- Progress Reports and Report Card schedule for year
|
|
|
|
2.
|
Establish in-school routine for student head count
|
|
|
|
3.
|
Prepare principal letter/newsletter – establish schedule of dates
|
|
|
|
4.
|
Establish distribution procedure for newsletter
|
|
|
|
5.
|
School organization – representatives and committees
|
|
|
|
6.
|
Plan for student assemblies and orientation
|
|
|
|
7.
|
Update staff information – on-going basis in the board’s database
- Establish and distribute staff directory
|
|
|
|
8.
|
Review budgets
|
|
|
|
9.
|
Set dates and procedures for in-school support teams (include vetting of incoming/outgoing OSRs)
|
|
|
|
10.
|
Photo day/I.D. photos
|
|
|
|
11.
|
Enrolment reorganization/staffing committee
|
|
|
|
12.
|
Review enrolment with staffing committee
|
|
|
|
13.
|
IEP in-service for new teachers
|
|
|
|
14.
|
Book special education reviews for February – April
|
|
|
|
15.
|
Plan for weekly administrative team meetings
|
|
|
|
16.
|
Make connection with commercial neighbourhood/daycares
|
|
|
|
17.
|
Make connection with local police (i.e. Community Response Officers)
|
|
|
|
18.
|
Review fire drills/lockdown and evacuation with staff and students. Plan dates for 3 fire drills and lockdown procedures.
|
|
|
|
19.
|
Start preparing for special days/assemblies (open house, Halloween, Remembrance Day, school photos)
|
|
|
|
20.
|
Visit classrooms
|
|
|
|
21.
|
Attend school council meeting
- Establish schedule of meetings
- Establish schedule of newsletter dates
- Organize volunteers
Note: school council elections and initial meeting within the first 30 school days’ at least 4 meetings per year
|
|
|
|
22.
|
Review the following procedures: Safe Schools
- Suspension/expulsion
- Code of conduct
|
|
|
|
23.
|
Ensure all staff, including newly hired teachers, have been trained to administer D.R.A. or CASI (where applicable)
|
|
|
|
24.
|
EQAO results/planning/targets
|
|
|
|
25.
|
Sharing results with school community
|
|
|
|
26.
|
Curriculum night/Book fair
|
|
|
|
27.
|
Send home IEP parent consultation letter during 1st week of school
|
|
|
|
28.
|
Review dealing with behavioural issues of students with special needs
|
|
|
|
29.
|
Confirm and communicate the legal date that IEPs must be completed for students with special needs
|
|
|
|
30.
|
Review Teacher Performance Appraisal Schedule and notify staff within the first 20 school days
|
|
|
|
31.
|
Review curriculum and course outlines as prepared by staff
|
|
|
|
32.
|
Ensure placement of safety patrollers and crossing guard
|
|
|
|
33.
|
Submit proposal for additional board funds and pilot projects
|
|
|
|
34.
|
Schedule staff, department, grade level, division, team and curriculum meetings
|
|
|
|
35.
|
Update school website
|
|
|
|
36.
|
|
|
|
|
37.
|
|
|
|
|
38.
|
|
|
|
|
39.
|
|
|
|
|
40.
|
|
|
|
|
41.
|
|
|
|
|
42.
|
|
|
|
|
43.
|
|
|
|
|
44.
|
|
|
|
|
45.
|
|
|
|
|
46.
|
|
|
|
|
47.
|
|
|
|
|
48.
|
BE VISIBLE
|
|
|
October (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Review
- Assessment, evaluation, reporting to parents
- Crucial dates for progress reports and parent/guardian-teacher conferences
|
|
|
|
2.
|
Complete planning for curriculum nights – permit, AV, translators, etc.
|
|
|
|
3.
|
Review school administrator profile with school councils
|
|
|
|
4.
|
Invite chair of school council to staff meeting
|
|
|
|
5.
|
Formally initiate the mentoring partnership
|
|
|
|
6.
|
Plan PD activities for whole year based on identified needs in School Improvement Plan
|
|
|
|
7.
|
Review and update school plan with school improvement team
|
|
|
|
8.
|
Begin Teacher Performance Appraisals
|
|
|
|
9.
|
Review needs for site funded improvement budget
|
|
|
|
10.
|
IEP completion
|
|
|
|
11.
|
Plan for weekly administrative team meetings
|
|
|
|
12.
|
Facilitate the opportunities for ongoing shared time for mentors and mentees
|
|
|
|
13.
|
Remember to complete your 1 practice lockdown procedure and 3 fire drills prior to winter break
|
|
|
|
14.
|
Set staffing committee
|
|
|
|
15.
|
Meet with vice-principal(s) regarding performance appraisal process (where applicable)
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
BE VISIBLE
|
|
|
November (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Teacher Performance Appraisals
|
|
|
|
2.
|
Remembrance Day observance
|
|
|
|
3.
|
Review reporting to parents procedures
|
|
|
|
4.
|
Progress report cards sent home and parent/guardian-teacher conferences held
|
|
|
|
5.
|
Provide mentor support to new teachers re: reporting and pending parent conferences
|
|
|
|
6.
|
School culture – staff dynamics – environmental scan
|
|
|
|
7.
|
Review December holiday activities
|
|
|
|
8.
|
Review and update school plan
|
|
|
|
9.
|
Review PD offerings for principals/staff on board’s website
|
|
|
|
10.
|
Transition planning for grade 8 students
|
|
|
|
11.
|
Schedule translators, permits, administrator coverage for parent interviews
|
|
|
|
12.
|
Plan for weekly administrative team meetings
|
|
|
|
13.
|
Review standard procedure for inclement weather
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
BE VISIBLE
|
|
|
December (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Review dates for January/February report cards, assessment and reporting PA day and February parent/guardian-teacher conferences
|
|
|
|
2.
|
Review promotion, transfer, retention policy
|
|
|
|
3.
|
Identify Students at Risk and plan intervention and on-going tracking
|
|
|
|
4.
|
Holiday celebration
|
|
|
|
5.
|
Plan for weekly administrative team meetings
|
|
|
|
6.
|
Honour Roll/Awards assembly (where applicable)
|
|
|
|
7.
|
EQAO Assessments – send home
|
|
|
|
8.
|
Review results with grade 4/7 teachers – plan intervention for at-risk
|
|
|
|
9.
|
Meet with grade 3/6 teachers for upcoming assessment
|
|
|
|
10.
|
File progress reports in OSR
|
|
|
|
11.
|
New teacher reflection on term
|
|
|
|
12.
|
Be sensitive about all multi-faith celebrations
|
|
|
|
13.
|
Remember to complete your 1 practice lockdown procedure and 3 fire drills prior to winter break
|
|
|
|
14
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
BE VISIBLE
|
|
|
January (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Review projected enrolment
|
|
|
|
2.
|
Convene staffing committee, review structure and membership
|
|
|
|
3.
|
Grade 8 option sheets, transition planning, optional attendance, information night for students
|
|
|
|
4.
|
Black History Celebration planning
|
|
|
|
5.
|
Preliminary survey of staff, teacher preferences for following year
|
|
|
|
6.
|
Revisit School Improvement Plan
|
|
|
|
7.
|
Plan for weekly administrative team meetings
|
|
|
|
8.
|
Begin to check school documents – behaviour code, planner/agenda etc. for changes
|
|
|
|
9.
|
Confirm projected enrolment numbers
|
|
|
|
10.
|
Review report card due dates and parent/guardian teacher conferences procedures
|
|
|
|
11.
|
Check the viability of the mentor/mentee relationships
|
|
|
|
12.
|
Remember to complete your 1 practice lockdown procedure and 3 fire drills prior to the end of June
|
|
|
|
13.
|
Determine at School Support Team Meeting (SST) which parents of exceptional students should receive a letter suggesting they may wish to waive the annual review due to no change in exceptionality or placement
|
|
|
|
14.
|
Send letters of invitation for IPRC Reviews ensuring that the Parent Guide to Special Education is included
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
BE VISIBLE
|
|
|
February (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Confirm and advertise dates for kindergarten registration
|
|
|
|
2.
|
Begin assembling kindergarten kits and get ready for kindergarten registration
|
|
|
|
3.
|
Start assessing teacher mobility – requests for leaves, etc.
|
|
|
|
4.
|
Start second round of performance appraisals
|
|
|
|
5.
|
Review the following procedures: Safe Schools
- Suspension/expulsion
- Code of conduct
|
|
|
|
6.
|
Be available to support staff during parent/guardian-teacher conferences
|
|
|
|
7.
|
|
|
|
|
8.
|
|
|
|
|
9.
|
|
|
|
|
10.
|
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
BE VISIBLE
|
|
|
March (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Check with teachers on leave regarding plans for next school year
|
|
|
|
2.
|
Convene staffing committee – establish meeting dates
|
|
|
|
3.
|
Review reporting timeline for June report card reading/signing
|
|
|
|
4.
|
Complete and submit performance appraisals
|
|
|
|
5.
|
Meet with parents of students who may be retained at grade
|
|
|
|
6.
|
Start identifying potential ‘new teacher’ mentors for next school year
|
|
|
|
7.
|
Remember to complete your 1 practice lockdown procedure and 3 fire drills prior to the end of June.
|
|
|
|
8.
|
Review monthly budget expenditures
|
|
|
|
9.
|
|
|
|
|
10.
|
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
BE VISIBLE
|
|
|
April (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Start to organize for EQAO Assessment parent meeting
|
|
|
|
2.
|
Start planning graduation
|
|
|
|
3.
|
Kindergarten registration
|
|
|
|
4.
|
Complete staffing model – declare surplus/vacancies
|
|
|
|
5.
|
Share teaching assignments with staff as per collective agreement
|
|
|
|
6.
|
Plan special event days (e.g. socials, spring concert, play days)
|
|
|
|
7.
|
Education Week
|
|
|
|
8.
|
Ensure that new mentors have introductory training opportunities
|
|
|
|
9.
|
Remember to complete your 1 practice lockdown procedure and 3 fire drills prior to the end of June
|
|
|
|
10.
|
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
BE VISIBLE
|
|
|
May (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
EQAO administered
|
|
|
|
2.
|
Education week/Open house/Concert
|
|
|
|
3.
|
Start to organize placement meeting for late May early June
|
|
|
|
4.
|
Get OSRs ready for distribution to Jr. High/Middle/Secondary Schools
|
|
|
|
5.
|
Advise teachers of procedures and sign-offs for OSRs
|
|
|
|
6.
|
Revisit supervision schedule
|
|
|
|
7.
|
Order Student Planners
|
|
|
|
8.
|
Retirements
|
|
|
|
9.
|
Remember to complete your 1 practice lockdown procedure and 3 fire drills prior to the end of June
|
|
|
|
10.
|
Volunteer Tea
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
|
|
|
|
31.
|
|
|
|
|
32.
|
BE VISIBLE
|
|
|
June (Elementary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Provide class lists to staff for next school year
|
|
|
|
2.
|
Establish shut down dates – library/computer lab
|
|
|
|
3.
|
Transfer forms for students leaving
|
|
|
|
4.
|
Graduation
|
|
|
|
5.
|
Recognition Honour Roll/Awards Assemblies
|
|
|
|
6.
|
Procedure for AV equipment storage
|
|
|
|
7.
|
Details regarding summer cleaning schedule
- maps to return/relocate furniture for classrooms
|
|
|
|
8.
|
Create new OSR cards for new students
|
|
|
|
9.
|
Welcome new staff to school – share staff list with parents, where appropriate
|
|
|
|
10.
|
Class/program relocation – assess and order necessary furniture and program resources
|
|
|
|
11.
|
Set a date for newly hired teachers to tour your school
|
|
|
|
12.
|
Begin to match trained mentors to newly hired teachers
|
|
|
|
13.
|
Order essential documents for new teachers (see list on principal’s site)
|
|
|
|
14.
|
Report Cards
|
|
|
|
15.
|
Ensure communication with parents/guardians of students in difficulty
|
|
|
|
16.
|
Graduation
|
|
|
|
17.
|
Remember to complete your 1 practice lockdown procedure and 3 fire drills prior to the end of June
|
|
|
|
18.
|
Complete school calendar for next year
|
|
|
|
19.
|
Submit vice-principal performance appraisals to superintendent (where applicable)
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
BE VISIBLE
|
|
|
2. Secondary
July/August (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Complete review and procedure of staff handbook; letter home, welcoming staff and mailing copy of their timetable
|
|
|
|
2.
|
Teacher’s timetable/prep schedule/supervision schedule
|
|
|
|
3.
|
New registrations
|
|
|
|
4.
|
Locker assignments
|
|
|
|
5.
|
Bus schedules, bus lists from transportation department
|
|
|
|
6.
|
Agenda for first staff meeting
|
|
|
|
7.
|
Occasional teachers procedures in place-PIN Nos., new administrator training
|
|
|
|
8.
|
Mentoring arrangements for new teachers
|
|
|
|
9.
|
Opening day welcome letter/memo/timetable/procedures in place and communicated to staff
|
|
|
|
10.
|
Tour the school with the custodian – Learn how to arm and disarm the surveillance system, reset fire alarm, be aware of gas shut off valves, main water valve, fire alarm system, intrusion alarm. Review fire safety plan, school emergency procedures. Prepare a list of emergency telephone numbers
|
|
|
|
11.
|
Meet with office staff to establish office business procedures – petty cash, ordering, budget procedures and controls, assisting teachers, phone usage, SAP, EIS, SIS and running monthly Trillium Contact List
|
|
|
|
12.
|
Review PD offerings for principals and staff every month on board website
|
|
|
|
13.
|
Plan for weekly administrative team meetings
|
|
|
|
14.
|
Identify daycare liaison and facility usage connections (permit holders)
|
|
|
|
15.
|
Review the following procedures: Safe Schools
- Suspension/expulsion
- Code of conduct
- Police, school protocol
- Emergency plans (lockdown and evacuations)
- Crisis response
- Home instruction
- Pediculosis procedure
- Anaphylaxis reaction
- Administration of medication
- School council
- Child care in schools (space accommodation procedure)
- Check and review all new and revised procedures on principal’s website
- Fundraising
- Field trip and excursion
- OSR Procedures Manual
|
|
|
|
16.
|
Review multi-cultural and interfaith calendar for significant dates
|
|
|
|
17.
|
Student timetables
|
|
|
|
18.
|
Review administrative responsibilities
|
|
|
|
19.
|
Examine school data statistics
|
|
|
|
20.
|
Meet with school council chair
|
|
|
|
21.
|
Set meeting schedule and plan beginning induction program with all new teachers
|
|
|
|
22.
|
Meet with students to plan Grade 9 Day
|
|
|
|
23.
|
Alert receiving principal and send OSR of any students who have violent or aggressive behaviours and are moving to another school. OSR should contain IEPs, safety plan, behaviour logs, etc. (prior to student arriving at new school).
|
|
|
|
24.
|
Prepare home form packages for teachers
|
|
|
|
25.
|
Prepare student package
|
|
|
|
26.
|
Complete hiring and staffing
|
|
|
|
27.
|
Review collective agreements for all employee groups (i.e. preparation time, supervision)
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
|
|
|
|
31.
|
|
|
|
|
32.
|
|
|
|
|
33.
|
|
|
|
|
34.
|
|
|
|
|
35.
|
|
|
|
|
36.
|
|
|
|
|
37.
|
|
|
|
|
38.
|
|
|
|
|
39.
|
|
|
|
|
40.
|
|
|
|
|
41.
|
|
|
|
|
42.
|
|
|
|
|
43.
|
|
|
|
|
44.
|
|
|
|
|
45.
|
WELCOME BACK! BE VISIBLE!
|
|
|
September (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Staff Meeting
- Establish protocol for staff meetings
- Review staff handbook
- Personal emergency contact sheet
- Introduce new staff, chief caretaker, office administration, support staff, etc.
- Staff meeting dates
- Review staff handbook
- Review emergency procedures
- Schedule and procedures for reporting to parents
|
|
|
|
2.
|
Arrange schedule for completion of IEPs with Special Education
|
|
|
|
3.
|
IEP in-service for new teachers
|
|
|
|
4.
|
School organization – representatives and committees
|
|
|
|
5.
|
Plan for student assemblies: Welcome Assembly, Code of Conduct, Safe School (suspension, expulsion)
|
|
|
|
6.
|
Update staff information – on-going basis in the board’s database
|
|
|
|
7.
|
Establish distribution procedure for newsletter
|
|
|
|
8.
|
Set dates and procedures for in-school support teams
|
|
|
|
9.
|
Photo day/I.D. photos and Curriculum Night
|
|
|
|
10.
|
Review budgets with CLs
|
|
|
|
11.
|
Book Special Education Reviews for February – April (check with Curriculum Leader of Special Education)
|
|
|
|
12.
|
Plan for weekly administrative team meetings
|
|
|
|
13.
|
Make connection with commercial neighbourhood
|
|
|
|
14.
|
Make connection with local police (i.e. Community Response Officers)
|
|
|
|
15.
|
Review fire drills/lockdowns and evacuations with staff and students
|
|
|
|
16.
|
Commencement planning
|
|
|
|
17.
|
Welcome back breakfast
|
|
|
|
18.
|
Hire new staff
|
|
|
|
19.
|
Arrange for meet and greet community event (i.e. barbeque)
|
|
|
|
20.
|
Review dealing with behavioural issues of students with special needs
|
|
|
|
21.
|
Confirm and communicate the legal date that IEPs must be completed for students with special needs
|
|
|
|
22.
|
Send home IEP Parent Consultation Letter (during 1st week of school)
|
|
|
|
23.
|
Medical report to be run for students – share information with appropriate staff
|
|
|
|
24.
|
Train staff on anaphylaxis procedures
|
|
|
|
25.
|
Meet with itinerant staff (i.e. social worker, settlement worker, child and youth worker)
|
|
|
|
26.
|
Schedule Curriculum Leaders meeting
|
|
|
|
27.
|
Professional Learning Community schedule
|
|
|
|
28.
|
Plan transition process for grades 8/9 and 9/10 with guidance and teachers
|
|
|
|
29.
|
Annual learning plans to staff with due date end of October
|
|
|
|
30.
|
Teacher Performance Appraisal process and list of teachers to be appraised
|
|
|
|
31.
|
Set up computer accounts for staff
|
|
|
|
32.
|
Review budget and meet with CL/ACL to plan next year’s expenditures
|
|
|
|
33.
|
Collect and review curriculum and course outlines as prepared by staff
|
|
|
|
34.
|
Submit proposal for additional board funds and pilot project
|
|
|
|
35.
|
Attend school council meeting
- Establish schedule of meetings
- Establish schedule of newsletter dates
- Organize volunteers
Note: school council elections and initial meeting within the first 30 school days’ at least 4 meetings per year
|
|
|
|
36.
|
Update school website
|
|
|
|
37.
|
|
|
|
|
38.
|
|
|
|
|
39.
|
|
|
|
|
40.
|
|
|
|
|
41.
|
|
|
|
|
42.
|
|
|
|
|
43.
|
|
|
|
|
44.
|
|
|
|
|
45.
|
|
|
|
|
46.
|
BE VISIBLE
|
|
|
October (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Review Assessment and Evaluation, critical dates and reporting to parents
|
|
|
|
2.
|
Review school administrator profile with school council
|
|
|
|
3.
|
Invite chair of school council to staff meeting
|
|
|
|
4.
|
Formally initiate the mentoring partnership
|
|
|
|
5.
|
PD for new teachers
|
|
|
|
6.
|
Plan PD activities for whole year based on identified need from School Improvement Plan
|
|
|
|
7.
|
Review and update School Improvement Plan
|
|
|
|
8.
|
Begin Teacher Performance Appraisals
|
|
|
|
9.
|
Review needs for Site Funded Improvement Budget
|
|
|
|
10.
|
IEP completion (signed by principal)
|
|
|
|
11.
|
Plan for weekly administrative team meetings
|
|
|
|
12.
|
Plan for Remembrance Day observation
|
|
|
|
13.
|
PD for new office support staff
|
|
|
|
14.
|
Finalize Commencement planning
|
|
|
|
15.
|
Apply for superintendent funding: site improvement/textbooks
|
|
|
|
16.
|
Facilitate the opportunities for ongoing shared time for mentors and mentees
|
|
|
|
17.
|
Organize parent/teacher interviews
|
|
|
|
18.
|
Plan roll out of interim reports
|
|
|
|
19.
|
Ministry reporting end of month
|
|
|
|
20.
|
EQAO literacy and math – check website regularly for updates
|
|
|
|
21.
|
Begin planning process for new courses
|
|
|
|
22.
|
Remember to complete your 1 practice lockdown procedure, evacuation procedure and 3 fire drills by end of semester
|
|
|
|
23.
|
Meet with vice-principal(s) regarding performance appraisal process (where applicable)
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
BE VISIBLE
|
|
|
November (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Teacher Performance Appraisals
|
|
|
|
2.
|
Remembrance Day observance
|
|
|
|
3.
|
Review reporting to parents procedures
|
|
|
|
4.
|
School culture – staff dynamics – environmental scan
|
|
|
|
5.
|
Plan December activities including Dec. 6th Violence Elimination Observance, Assemblies
|
|
|
|
6.
|
Review and update School Improvement Plan
|
|
|
|
7.
|
Review PD offerings for principal/staff on board’s website
|
|
|
|
8.
|
Plan for weekly administrative team meetings
|
|
|
|
9.
|
Review budget expenditures
|
|
|
|
10.
|
Provide mentor support to new teachers regarding reporting and pending parent interviews
|
|
|
|
11.
|
Start exam schedule process (if applicable)
|
|
|
|
12.
|
Report card preparation with staff
|
|
|
|
13.
|
Go to EQAO websites regularly
|
|
|
|
14.
|
Review standard procedure for inclement weather
|
|
|
|
15.
|
Grade 8 parent information night
|
|
|
|
16.
|
University/college/apprenticeship information night for parents
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
BE VISIBLE
|
|
|
December (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Manage results of first reporting session
|
|
|
|
2.
|
Holiday celebration
|
|
|
|
3.
|
Plan for weekly administrative team meetings
|
|
|
|
4.
|
December 6th Violence Elimination Observance
|
|
|
|
5.
|
Review Budget Expenditures
|
|
|
|
6.
|
Year End Review – Establish goals from January through June
|
|
|
|
7.
|
Plan assemblies
|
|
|
|
8.
|
OSR’s
|
|
|
|
9.
|
Begin exam schedule process (if applicable)
|
|
|
|
10.
|
Go to EQAO websites regularly
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
HAPPY HOLIDAYS!
|
|
|
January (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Review projected enrolment
|
|
|
|
2.
|
Establish staffing committee, structure and membership
|
|
|
|
3.
|
Option sheets, transition planning, optional attendance
|
|
|
|
4.
|
Black History Celebration planning
|
|
|
|
5.
|
Preliminary survey of staff, teacher preferences for following year
|
|
|
|
6.
|
Revisit School Improvement Plan
|
|
|
|
7.
|
Plan for weekly administrative team meetings
|
|
|
|
8.
|
Semester schools – exam schedule
|
|
|
|
9.
|
Plan for semester turn around
|
|
|
|
10.
|
Establish new courses
|
|
|
|
11.
|
Review budget expenditures
|
|
|
|
12.
|
Check the viability of the mentor/mentee relationships
|
|
|
|
13.
|
Ensure orientation opportunities are provided for teachers hired in second semester
|
|
|
|
14.
|
Match any new hires with an experienced mentor
|
|
|
|
15.
|
Begin preparation for EQAO OSSLT
|
|
|
|
16.
|
Promotion committees and further student success planning
|
|
|
|
17.
|
Student conferences
|
|
|
|
18.
|
Newsletter
|
|
|
|
19.
|
Determine at School Support Team Meeting (SST) which parents of exceptional students should receive a letter suggesting they may wish to waive the annual review due to no change in exceptionality or placement.
|
|
|
|
20.
|
Send letters of invitation for IPRC Reviews ensuring that the Parent Guide to Special Education is included.
|
|
|
|
21.
|
EQAO Math
|
|
|
|
22.
|
Go to EQAO websites regularly
|
|
|
|
23.
|
Locker clean out
|
|
|
|
24.
|
Awards Assembly
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
BE VISIBLE
|
|
|
February (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Optional attendance forms due
|
|
|
|
2.
|
Option selection process
|
|
|
|
3.
|
Semester 2 assemblies (if applicable) Review Code of Conduct, Safe Schools (suspension, expulsion)
|
|
|
|
4.
|
OSRs
|
|
|
|
5.
|
Review budget expenditures
|
|
|
|
6.
|
Combat February blues with something creative
|
|
|
|
7.
|
Negotiate projected enrolment
|
|
|
|
8.
|
Review staffing rules and procedures
|
|
|
|
9.
|
Run medical information for new students for anaphylactic information etc.
|
|
|
|
10.
|
Remember to complete 1 practice lockdown and evacuation procedure plus 3 fire drills by the end of June
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
BE VISIBLE and THANK YOUR STAFF
|
|
|
March (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Staffing begins
|
|
|
|
2.
|
Meet with staffing committee
|
|
|
|
3.
|
Begin timetabling process
|
|
|
|
4.
|
Start identifying potential ‘new teacher’ mentors for next school year
|
|
|
|
5.
|
Inform staff of staffing deadlines
|
|
|
|
6.
|
Review monthly budget expenditures
|
|
|
|
7.
|
Ministry reporting at end of month
|
|
|
|
8.
|
Parent’s Night
|
|
|
|
9.
|
|
|
|
|
10.
|
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
HAVE A GREAT BREAK!
|
|
|
April (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Declare vacancies and/or surplus
|
|
|
|
2.
|
Interviews and hiring begin
|
|
|
|
3.
|
Teacher Performance Appraisals
|
|
|
|
4.
|
Review student agenda book
|
|
|
|
5.
|
Ensure that new mentors have introductory training opportunities
|
|
|
|
6.
|
Continue work on master schedule
|
|
|
|
7.
|
Review school schedules for the next school year
|
|
|
|
8.
|
Review school and staff calendar for next year
|
|
|
|
9.
|
|
|
|
|
10.
|
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
BE VISIBLE
|
|
|
May (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Review and revise staff handbook
|
|
|
|
2.
|
Staffing continues
|
|
|
|
3.
|
Prepare exam schedules
|
|
|
|
4.
|
Prepare closing procedures
|
|
|
|
5.
|
Finalize plans for June PD
|
|
|
|
6.
|
PD for next year linked to School Improvement Plan
|
|
|
|
7.
|
June Commencement planning
|
|
|
|
8.
|
In-school prizes and scholarship selection process
|
|
|
|
9.
|
School elections
|
|
|
|
10.
|
Order Student Agenda Books
|
|
|
|
11.
|
Retirements
|
|
|
|
12.
|
Prepare principal letter/newsletter – establish schedule of dates including parent interview and reporting dates
|
|
|
|
13.
|
Exit interviews
|
|
|
|
14.
|
Develop handbook for June year-end events and expectations
|
|
|
|
15.
|
EQAO Math
|
|
|
|
16.
|
Begin to organize achievement schedule for next year
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
|
|
|
|
31.
|
BE VISIBLE
|
|
|
June (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Establish calendar for next year:
- Review multi-cultural and interfaith calendar for significant dates
- Grade reporting
- Evaluation periods
- Parents’ night
- School council meetings
- Student performances
- Extended field trips
- School elections
- Curriculum Leaders’ meetings
- Staff meetings
- Reading/literacy schedule
- Photo day/I.D. photo day
- Grad photo days
- Days of significance (Remembrance, Dec. 6th, Religious)
- Transition dates (Grade 8 Night)
|
|
|
|
2.
|
Timetables to staff
|
|
|
|
3.
|
Review budget expenditures
|
|
|
|
4.
|
Class/program relocation – assess and order necessary furniture and program resources
|
|
|
|
5.
|
Order essential documents for new teachers
|
|
|
|
6.
|
Meet with new student council executive and advisors
|
|
|
|
7.
|
Establish liaison with summer programs
|
|
|
|
8.
|
Review staff handbook
|
|
|
|
9.
|
Report cards and Ministry reporting
|
|
|
|
10.
|
Prepare school opening package for staff
|
|
|
|
11.
|
Prepare paperwork for August registration
|
|
|
|
12.
|
Exam preside schedule
|
|
|
|
13.
|
Finalize reviews and IPRCs
|
|
|
|
14.
|
OSRs – clean up, sign off and deliver to receiving schools
|
|
|
|
15.
|
PD plan for next year
|
|
|
|
16.
|
Permits for next year
|
|
|
|
17.
|
Establish shut down dates for library and computer labs
|
|
|
|
18.
|
Ceremonies:
- Goodbye to departing staff
- Graduation commencement
- Volunteer appreciation social
- Year end assembly
- Recognition honour roll/awards assemblies (academic, sports)
|
|
|
|
19.
|
Staffing:
- Finish TPAs
- Interview and hire new staff
- Match trained mentors to newly hired teachers
- Set date for newly-hired teachers to meet and tour school
|
|
|
|
20.
|
Submit vice-principal performance appraisals to superintendent (where applicable)
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
|
|
|
|
31.
|
|
|
|
|
32.
|
|
|
|
|
33.
|
|
|
|
|
34.
|
|
|
|
|
35.
|
|
|
|
|
36.
|
|
|
|
|
37.
|
|
|
|
|
38.
|
|
|
|
|
39.
|
|
|
|
|
40.
|
|
|
|
|
41.
|
|
|
|
|
42.
|
BE VISIBLE
|
|
|
July (Secondary)
|
|
To Do
|
Person Responsible
|
Date Completed
|
|
1.
|
Plan summer work with office administrator
|
|
|
|
2.
|
Review staff handbook
|
|
|
|
3.
|
Hiring continues
|
|
|
|
4.
|
Student and staff welcome back letters
|
|
|
|
5.
|
|
|
|
|
6.
|
|
|
|
|
7.
|
|
|
|
|
8.
|
|
|
|
|
9.
|
|
|
|
|
10.
|
|
|
|
|
11.
|
|
|
|
|
12.
|
|
|
|
|
13.
|
|
|
|
|
14.
|
|
|
|
|
15.
|
|
|
|
|
16.
|
|
|
|
|
17.
|
|
|
|
|
18.
|
|
|
|
|
19.
|
|
|
|
|
20.
|
|
|
|
|
21.
|
|
|
|
|
22.
|
|
|
|
|
23.
|
|
|
|
|
24.
|
|
|
|
|
25.
|
|
|
|
|
26.
|
|
|
|
|
27.
|
|
|
|
|
28.
|
|
|
|
|
29.
|
|
|
|
|
30.
|
|
|
|
Further Reading
Buckingham, M. (2005a). The one thing you need to know:…About great managing, great leading and sustained individual success. New York: Free Press.
Buckingham, M. (2005). What great managers do. Harvard Press Review, pp. 70-78. (2005b, March 1)
Buckingham, M. & Clifton, S.D. (2001). Now discuss your strengths. New York: Free Press.
Buckingham, M. & Coffman, C. (1999). First, break all the rules: What the world’s greatest managers do differently. New York: Simon & Shuster.
Resources
Ontario Principals’ Council Workshop, Work Smart: Management Skills for School Leaders.
Ontario Principals’ Council Video, Time to Lead: Management Skills for Principals.
Delegate
If you haven’t learned how to prioritize and delegate, do so quickly.
Offer those following you the leadership opportunities you were given.
You cannot do it all yourself. Teamwork is the key.
Don’t overload your willing horses.