Begin with the end in mind.
Stephen Covey, Seven Habits of Highly Effective People
May
- Refer to the School Improvement Plan with curriculum leaders, teaching staff
and school council staff
- Align school priorities with board and Ministry priorities.
June
- Establish a School Budget Committee including staff, school members and
parent council members
- School budget allocations are provided to schools based on enrolment
projections
- Money for the school comes from Public Funds (Student-focused Funding
Formula and Non-public Funds)
- Obtain the relevant reports from your district school board that are required to build a budget
- Review and follow district school board financial policies and procedures
- Determine school budget priorities
- Develop a 1 to 3 year plan.
July/August
Consider:
- Outstanding work orders
- P-card expenditures
- Photocopy charges
- Telephone charges
- Professional development expenses for summer institutes.
September
- Meet with curriculum leaders to finalize their budget needs based on school
priorities
- Develop an in-school tracking procedure for all expenditures
- Develop and monitor a tracking system for orders placed by the school
(i.e. texts, non-consumables, etc.).
October
- Email completed budget template to your district’s Central Budget Department
- Share budget information with staff and school council (the process of
spending, reimbursing, approving budget, transferring of funds and all other
matters of a fiscal nature).
January
- School budget allocations including funding for new classrooms are readjusted using actual enrolment numbers.
March
- Review school and department expenditures.
On-going
- Sign invoices and cheques, approve purchase orders, release orders
- Print budget balance reports to notify staff of spending each month
- Develop and maintain an inventory of resources and their location.